Introduction:
When purchasing a new computer one of the most frustrating experiences is moving existing data to the new computer from the older one. In the past when you wanted to transfer data you had to copy the data via a network, store it onto a DVD/CD/Floppy and then copy it back onto the new PC, or physically take the hard drive out of the old machine and install it into the new machine. The main problem using these methods was that you could only move files such as documents, pictures, movies, saved games, etc. E-mail could be moved but was a difficult a process. Moving settings and program configurations, on the other hand, was not possible, except for the experts, and you had to reconfigure each of the applications on the new computer. Windows Vista changes all this with a new bundled application called Windows Easy Transfer that can easily migrate data from Windows XP SP2, Windows 2000 SP4, and Windows Vista operating systems. It is important to note that though you can transfer data from Windows 2000, you can not transfer settings.
Windows Easy Transfer is a program that comes bundled with Windows Vista, and when run, scans our computer for data and settings that you can transfer to your new computer. This migration can be done via a myriad of methods including USB flash drives, DVDs, a network, or by using a new product called a Vista Easy Transfer Cable. What makes this program so powerful and easy to use is that it is wizard driven so you just answer questions, make sure all of your data was properly selected, and then press a button to start the transfer. For this tutorial, we will focus primarily on migrating our data using the Vista Easy Transfer Cable or via a network. We chose these two methods as they are the easiest and quickest methods to transfer your data.
Vista Easy Transfer Cable:
The types of data can be transferred:
Using Windows Easy Transfer you can migrate most files and program settings. Below is a table describing the types of data and settings that can be moved.
Data Type |
Specifics |
Files and Folders |
Any files found in your My Documents, My Pictures, and Shared Documents folder will be selected to be moved automatically. You can also add other documents that are in other locations. |
E-mail messages and Settings |
E-mail messages, contacts, account settings, and address books from Outlook Express, Outlook, Windows Mail, and other programs. |
Program Settings |
Programs that are compatible with Vista will have their settings transferred to the new computer. In order for this properly to work the program must already be installed on the Vista computer. |
User Settings |
Desktop settings, color settings, screen savers, fonts, Windows options, printers, etc. |
Internet Settings |
Favorites, cookies, and Internet Explorer settings. |
Pictures, Video, and Music |
Music files, playlists, and album are. Pictures (gif, jpg, bmp files) and personal videos. |
Preparing the computers to use Windows Easy Transfer:
Before you use Windows Easy Transfer on your older computer you first need to install the software. The three methods that can be used to install Windows Easy Transfer on the old computer are:
The two easiest methods are to use the Windows Vista DVD to install the program. To install the software off of the Vista DVD just insert it into the old computer and when the setup menu appears click on the Transfer files and settings from another computer option. If we have autorun disabled then open the DVD and double-click on the setup.exe program. The setup screen is shown below.
Figure. 1 Vista DVD setup screen.
If you purchased a Vista Easy Transfer Cable then insert the CD that came with it into the old machine and install the software. If these two options are not available then follow the instructions below in order to create installation media using the Vista's Windows Easy Transfer program.
The following instructions should be performed on the new Vista computer.
Figure. 2 Create installation media options.
11. When the installation media has finished being created, use this media to install Windows Easy Transfer on to the older computer.
Using Windows Easy Transfer with a Easy Transfer Cable:
For many users the best method to transfer data to a new Vista computer is to use a Vista Easy Transfer Cable. An Easy Transfer Cable is a cable that has a USB plug on each end of the cable and gets plugged into both computers. This allows you to transfer data between the two computers using the Windows Easy Transfer program. For the best speed, it is advised that you plug both ends of the cable into a USB 2.0 port on each computer in order to maximize your transfer speed. The steps necessary to use an Easy Transfer Cable to migrate data to our new computer are outlined below. As you go through these instructions the tutorial will indicate which computer you should be using.
Do not plug the Easy Transfer Cable into either computer as of yet!
On the new Vista computer:
1. Click on the Start button.
2. Click on the All Programs menu option.
3. Click on the Accessories menu option.
4. Click on the System tools menu option.
5. Finally click on the Windows Easy Transfer icon to start the program. When the program loads you will be greeted with the welcome screen below.
Figure. 3 Windows Easy Transfer welcome screen.
Click on the Next button to continue to the next screen.
6. You will now be at a screen, shown below, where the program is asking whether this is a new transfer or if you want to continue an old one.
Figure. 4 Select the transfer type.
As this is a new transfer click on theStart a new transfer option.
7. At the new screen the program will ask whether the computer we are performing these steps on is the old or new one.
Figure. 5 Select the computer we are on.
As you are doing this step on the new computer, you should click on the My new computer option.
8. You will now see a screen asking if we have an Easy Transfer Cable or need to use another method to transfer the data.
Figure. 6 Do we have an easy transfer cable?
Since these instructions are for using the Easy Transfer cable, select Yes, I have an Easy Transfer Cable.
9. Your computer is now in a ready state waiting for the two computers to be connected via the Easy Transfer Cable. An example of this screen is below.
Figure. 7 Waiting for the other computer to connect.
For now, hold off on inserting the Easy Transfer Cable until you get the older computer set up and ready to go. Let's move on to the steps that you need to do on the old computer.
On the older computer:
On both the older computer and the new Vista computer:
On the older computer:
2. Click on the Start Menu, select All Programs, and finally click on the Windows Easy Transfer icon.
3. When the Windows Easy Transfer welcome screen appears click on the Next button.
4. You will now be at a screen asking if we want to use an Easy Transfer Cable to transfer the files.
Figure. 8 Select the transfer type.
Click on the Use an Easy Transfer Cable (recommended) option.
Once we select that option, the Windows Easy Transfer program on both computers will attempt to connect to each other. When they connect, you will see a screen like the following appear on the Vista machine.
Figure. 9 Vista detected the connection and is now waiting for the data to be transferred.
5. Now that a connection has been established, Windows Easy Transfer on the older machine will automatically switch to a new window asking what data you would like to transfer.
Figure. 10 Data transfer options.
Select the All user accounts, files, and settings (Recommended) option.
6. A new screen will appear listing the programs, files, settings, mail data, favorites, etc that will be moved over to the new computer. This data is grouped by user so you can easily see what user's data will be moved.
Figure. 11 The data that will be transferred.
If you are happy with the settings click on the Transfer button and proceed to the next step in this guide. On the other hand if want to add files that the program did not automatically select or remove files, click on the Customize button. This will bring you to a new screen where you can customize the data that will be transferred.
Figure. 12 Customize the data that will be transferred.
Using the Add files, Add folders, Select Drives, and Exclude folders options, customize the data that will be transferred to the new computer. If there are files or folders that were not added automatically, use the Add files or Add folders options to browse to this data so it is added. You can also exclude data from being transferred by removing the checkmark next to a specific item in the list.
Once you have customized the data that will be transferred to the new computer, click on the Next button to continue.
7. A new screen will appear that allows you to specify whether or not the data should be transferred to an existing Vista account or if a new account should be created to transfer the data to.
Figure. 13 Account to transfer the data.
To specify a new account, type the login name that you would like created. If you would like to use an existing account then use the drop down menu to select the account that will receive the data. If you create a new account, the password of the old account is not transferred to the new computer. Instead when you log into that account for the first time, Vista will prompt you to set a new password.
8. At this point the data will begin to transfer to the new computer.
Figure. 14 Data is being transferred to the new computer.
Once the data transfer is complete you will see a screen similar to the one below.
Figure. 15 The data transfer is complete.
Because the data has finished transferring you should press the Close button to shut down the program.
On the new Vista computer:
1. After the transfer has been completed you will be shown a summary screen of the files that were transferred.
Figure. 16 Transfer Summary.
If you want to see all the information that was transferred you can click on the Show me everything that was transferred option. When done, click on the Close button to exit the program.
2. Vista will now ask you to log off in order to finish the transfer. Allow it to log you off, and when you log back on, all your settings and data will have been transferred to your existing account or the new account if one was created.
Your data has now been successfully migrated to our new computer.
Using Windows Easy Transfer over a Network
By far the quickest and cheapest method to transfer your data is over a network. For those of you who have a network set up this is definitely the choice you should use. A lot of the steps described below have already been discussed with screen shots in the previous section. Therefore, we have only added screen shots to this section when the screen is new to this tutorial.
On the new Vista computer:
On this screen the program asks if we want to transfer the data over the network or using removable media.
Figure. 17 Select the Transfer Type.
You want to transfer the files over the network so select Yes, I will transfer files and settings over the network.
12. In order for the new Vista computer and the older computer to properly connect and securely transfer files, you need to generate a security key. Windows Easy Transfer will use this key to find the new Vista computer and connect securely to it. The screen, shown below, asks if you have an existing key or need to create one.
Figure. 18 Create a Windows Easy Transfer Network Key.
As you do not currently have a Windows Easy Transfer key, you need to create one. To do this click on the No, I need a key option.
13. Windows Easy Transfer will now create the security and display it to us in the screen below.
Figure. 19 Windows Easy Transfer Network Key.
Write down the key as you will need to input it on the older computer before you can transfer data to the new machine. The program will now wait to be connected to by the older computer.
On the older computer:
On the new Vista computer:
Your data has now been successfully migrated to the new computer.
Using Windows Easy Transfer with Removable Media
Windows Easy Transfer also has the ability to transfer our data using removable media. This method is not suggested unless we are moving small amounts of data due to the limited capacities of removable media. As this method will not be used too often we only provide brief instructions.
On the older computer:
Figure 20. Removable Media Choice
You should now select the removable media type that you wish to use to transfer the data. The CD and USB flash drive options will be dimmed and unavailable unless the appropriate media is inserted into the computer. Therefore we need blank media in the CD or DVD writer or a USB flash drive plugged into the computer for these options to be available.3. Once you select the removable media that you will use, the program will prompt you for the driver letter for this media. Select the drive letter and press the Next button.
4. The program will start copying the data to the removable media. When it is done you will be shown a screen stating that you should remove the media and insert it into the new Vista machine.
Figure. 21 Remove the media.
Remove the media:
On the new Vista computer:
Your data has now been transferred to your new computer.
Using Windows Easy Transfer with clean install upgrades
When upgrading Windows Vista from a previous operating system you have two different upgrade methods that you can use. The first is the in-place upgrade which will take your existing version of XP, other than XP Pro 64 bit, and upgrade it to Vista while retaining all of your data and settings. The other option is to use a clean install which will install a brand new version of Vista on your computer and not migrate over any data or settings. This is considered the cleanest install as it wont have any legacy data or files copied over from your previous version of Windows. Unfortunately if you are upgrading from Windows 2000 you must use a clean install method for your upgrade.
For those who like to have fresh installs, the clean install upgrade is definitely the best way to go. The problem, though, is that using this method your data and settings are not migrated. It is possible, though, to get the benefits of retaining your data and settings while having a fresh install of Vista by using Windows Easy Transfer. Simply start a new Windows Easy Transfer on your old computer and transfer your data and settings to a file stored on an external or secondary hard drive. You can then take that data and import it into the fresh install of Vista at a later date. To do that you would follow these steps:
Now perform the clean install upgrade on your old computer. When done with the upgrade you can now run Windows Easy Transfer in Vista and import the data and settings you saved to the external or secondary hard drive.
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